Cities, councils of governments and economic developers
Every community you serve, every deadline, one search
Federal and state money for infrastructure, housing, public safety and resilience is sitting in programs your communities are eligible for right now. The work is finding it, proving eligibility, and answering before the window shuts. Quillify does that across all 50 states, for every member community at once.
Make sure you are shopping in the right half of the category
Search for grant management software as a city and page one is platforms for awarding money: intake, review, disbursement, subrecipient monitoring. Those are real products and they solve the job your grants administrator has when you re-grant federal pass-through money.
They do not help you win the award in the first place, and the search results do not tell you which is which. The two industries called grant software, and one question that sorts them.
The regional view is the product
If you serve fifteen municipalities, the ones you worry about are not the three with a capable grants coordinator. They are the small ones with a city clerk doing this alongside utility billing, who apply for nothing and therefore never appear in a problem report.
The admin view shows applied, won, lost and pending across every member, so the communities sitting at zero are visible by scanning a column. It also shows readiness across the region and what each invitation link converted, which is usually where a program quietly leaks. What the portfolio view does and does not show.
The thing that blindsides public entities
Cost share and matching requirements. A federal infrastructure award with a 20% local match is not a windfall for a town that does not have the 20%, and finding that out after council has been told about the grant is a specific and avoidable kind of bad week.
Match requirements are part of what gets extracted from the announcement, so they land in the requirements checklist at the start rather than in the budget conversation at the end. For a small community that single fact decides whether an opportunity is real. How cost share and match actually work.
For the person who is the grants office
Usually one person, usually not full time on this, usually holding the deadlines in their head.
- A calendar of what is due
- Everything being tracked, by week. Add an opportunity to it from the card you found it on, before you have decided anything else.
- Federal, state and foundation in one search
- 3,700+ open grants plus 9,000+ open procurement opportunities, since a city is on both sides of that line depending on the week. Grants and federal contracts are national, and we ingest state procurement portals directly where we have them, with the states named.
- Requirements you can assign
- Checklist rows go to whoever owns them: the engineer for the technical narrative, finance for the match, the clerk for the resolution. Everyone sees the same list, which removes the status email.
- Drafts from your own plans
- Your comprehensive plan, your capital improvement plan, your past applications. The narrative gets built from documents you have already had adopted, rather than from a description of a town.
What Quillify hands your office
One search across grants, federal and state contracts and community lenders, filtered per investigator rather than per inbox.
Eligibility read off the real announcement, and a draft against it, so the office spends its hours on judgment rather than on assembly.
Foundation data built from IRS filings, current through tax years 2023 to 2025, with the funders that accept applications separated from the ones that do not.
Has anyone actually done this?
Cities and regional bodies are among the hundreds of organizations we have served. The story below is about the size of award every community leaves on the table: $6,000, won inside a two-week window, of exactly the kind that usually goes unclaimed because the paperwork costs more than the money is worth.
An aerospace internship award surfaced with a two-week window. EnCor applied in time and hired the help they needed to accelerate assembly.
Talk to us about your member communities.
Or start with a single city and see how it goes. Both are reasonable.