How to Communicate Effectively with Grant Makers

For larger grant opportunities, funders may request a concept paper prior to a full proposal. This document (usually 3-5 pages) allows you to expand on your project idea and demonstrate its feasibility and impact. Concept papers give you a chance to “sell” your idea before investing significant time in a full proposal. 

There are 5 key elements that concept papers typically consist of:

• Purpose: Describe the problem, question, or need you’re addressing, how your project will address it, and how it aligns with the funder’s mission.
• Project Description: Paint a comprehensive picture for funders about specific activities that will take place, what makes your approach or idea unique and valuable, and who your project will impact.
• Objectives: State clearly what your project goals are using the SMART method (specific, measurable, achievable, realistic, and time-bound) to demonstrate feasibility and highlight your research questions. 
• Methodology and Project Design: Provide your expected timeline and lay out how the project will be completed, in detail, including the techniques, methods, and processes you’ll utilize.
• Project Needs: Highlight all the needs and associated costs for your project which could include personnel, equipment, supplies, software, travel, consultants, subcontractors, or a workspace. Accuracy and specificity are your friends here.